Bar inventory management
Bar stock, deducted with every pour.
EasyClub manages bar inventory on iPad: every cocktail sold deducts each bottle’s measures through its recipe card, and an item that drops below its threshold joins the reorder list. Counts, breakage, deliveries and purchase orders live in the same app, free with no subscription.
- Recipes deducted at sale
- Thresholds and alerts
- Valued at average cost
One recipe card per cocktail
In Stock › Recipes, each menu item is linked to the stock items it uses: 3 cl of gin, 3 cl of Campari and 3 cl of vermouth for a Negroni. At payment, each measure leaves the stock; a refund puts it back. Every iPad behind the bar sees the same stock, with no double deduction.
- Units of your choice: bottle, centilitre, litre, gram, kilo, portion or unit
- A bottled beer links straight to its stock item, no recipe needed
- Decimal quantities: an open bottle counts as 0.5
See stock-outs before the rush
Each item has a reorder threshold. Below it, the item turns “low stock” and is added to the reorder list shown beside the stock. Stock value is calculated at each item’s weighted average unit cost, updated with every delivery.
Counts, breakage and the log
A stock count replaces the theoretical figure with what is really on the shelf, with a manager’s approval. Breakage and waste are declared with a mandatory reason. Every movement (sale, delivery, adjustment, breakage, count, transfer) stays dated in the movement log.
- Counts and adjustments approved by a manager
- Mandatory reason for breakage and waste
- Movement log per item
Suppliers and purchase orders
The Purchasing tab keeps your suppliers (contact, e-mail, delivery lead time) and your purchase orders, from draft to delivery. On delivery, the quantities received go into stock; an incomplete delivery stays open as “partial”. Easy drafts the purchase order by voice, and you approve it.
Frequently asked questions
How do I keep control of bar stock?
With three habits: a recipe card per cocktail so every sale deducts its measures, a threshold per item to see stock-outs coming, and regular counts to correct the gap between theory and the shelf. EasyClub does the first two on its own; counts are entered on the iPad.
Can I track the pour cost of my cocktails?
Stock is valued at each item’s average cost. Per-cocktail costing and pricing are not built into the till yet: our free cocktail costing tool, in French, does the maths and prints to PDF.
Do I have to enter every delivery?
Once: receiving a purchase order adds the delivered quantities. Without a purchase order, a delivery is entered directly on the item, with its purchase cost.
Do open bottles count?
Yes: stock accepts decimals, in bottles or in centilitres. A half-full 70 cl bottle counts as 0.5 bottle or 35 cl, depending on the item’s unit.
How much does inventory management cost in EasyClub?
Nothing: stock and purchasing are part of EasyClub, free with no subscription, like the till.
Free
Step into the future. It’s free.
An iPad demo, at your place, while the room gets ready. You speak, Easy does the rest.